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old_man_nerf

Cost for a weekends Larping?

This might be a question for wars or the questions area but whatever... I'll post it here for starters.

I'm just interested to hear from those who participate in larp events regarding the cost of participating. How much do the organisers charge on average for a weekends event, and what do you get for your money? A plot? Insurance? A novelty gift to remind you of the event?

I'm just trying to establish a comparison with running a Nerf event for a weekend and how much this might be....

As a starter for 10 I organised a weekends biking/camping a couple of weeks ago and that came in at £45 per person including travel, food, car parking and camping.  And that covered the costs of paying for the two leaders on the trip.
Boff

£40 for a weekend pass for GC including camping. £20 for a day pass. -£5 on the weekend pass if you're a student.

Then you've got to factor in travel and feeding yourself. Catered sanctioned events I've been to have cost £55 or so from memory.

The entry covers a full weekend's play, character stat points (either +2 for surviving an event or 4 start points). Generally speaking, that's 24 hours of gameplay or 'Time In' over the course of the weekend. You'll spend part of that (6 or so) monstering to bulk out the crew numbers but the rest of it you are free to interact with the game world and develop your character.

Future's End charges closer to £60 for the weekend but they're a lot more into their props and diesel generators than GC. Smile

EDIT: I made monstering sound a bit shit there. Basically, you get to play the bad guys or areas of the system you might not be so willing to try as a character. I've played snipers, scouts and even civilians in my time. I also regularly volunteer to be a monster medic so that I can try new role-play or battlefield techniques that would otherwise get my player character killed. It means I can test what works and what doesn't without risk. Very Happy
blindgeekuk

It's been 20 years since I was involved in the lorien trust stuff, similar to green cloaks, long time in character, monstering shifts etc. They are charging £56-£61 nowadays

I would presume there's a lot of costs in that £40 for green cloaks that the player doesn't appreciate, like setup costs, time costs for the lore being developed, insurance, portaloos? Do Davidov's bar, BSUK pay to exhibit/sell at green cloaks?
super gripper

I don't think people give enough thought in to what organisers have to do to get these events off the ground.

With the cost of insurance, the time and effort and heart ache people should be more open to paying up front and booking online etc .....

Most hobbies are becoming expensive these days, I race Rc cars at competition level and it costs money. But I love it so I pay.

For those people who won't pay more than a fiver at an event are not realistic in the big scheme of things.

Want a cheap hobby, go basket weave .................
Tanithlord

http://britnerf.co.uk/about2531.html    this is something on a new system, personally i have spend over £100 on my kit, but for me its an investment as i love the people who run the system.
super gripper

Tanithlord wrote:
http://britnerf.co.uk/about2531.html    this is something on a new system, personally i have spend over £100 on my kit, but for me its an investment as i love the people who run the system.

That event looks awesome, I am off work that weekend too  Very Happy
old_man_nerf

The figures being suggested here suggest what I'm working on for what you'll get is about right.

More details incoming shortly.
UKNerfWar

blindgeekuk wrote:
...Do Davidov's bar, BSUK pay to exhibit/sell at green cloaks?


No. The organisers feel that we add to the system by providing the players with goods and services that add to their experience.

We also help out behind the scenes performing various roles to assist the organisers.
Broz

These days I consider £50-£60 to be the average buy in, for smaller and better organised games I'll expect £20-£25 on top for fully catered (full breakfast, lunch, dinner, but YMMV.) Hidden Country is £95 all in, fully catered, with a lot of effort going into props.

All of the above have player numbers less than twenty and with a ratio of between 1:2 and 1:1 crew to players, so atypical vs your big fests and wannabe fests, which is how I like it.

My one and only experience of a big fest was £75 for a glorified camp site with no crew, game props or plot, followed by a reaming by catering stalls if I wanted any food rather than bringing/cooking my own.

When I ran Stargate we charged £35 - £45 with thirty to forty players, and frankly that was too low to properly invest in the game after the massive site and insurance costs (the once glorious Candlestone site in Merthyr Mawr has been consistently pricing itself out with three figure hire charges.)

This of course includes parking, somewhere to camp, maybe even indoor sleeping dependent on venue and access to ablutions, water and maybe a kitchen (again site dependent.)

I've paid a lot more for larps, but would be very leary about doing so in the future unless I was very familiar with the organiser, after previous bad experience.

Travel cost is not something I ever factor in as just one of those general cost that life incurs.

Since someone mentioned kit as well, personally I've invested well north of a grand into kit for a new game where I expect several years of use or cross use in other games. Though I'm getting into prop building and the whole interface between larping and cosplay, I'm finding that making my own gear is not a route that will result in any money saved.
Tanithlord

Broz wrote:


Since someone mentioned kit as well, personally I've invested well north of a grand into kit for a new game where I expect several years of use or cross use in other games. Though I'm getting into prop building and the whole interface between larping and cosplay, I'm finding that making my own gear is not a route that will result in any money saved.


Here here to that, But i tend to like buliding my own things as its something you can be proud of and can be relaxing when going right
Broz

God, I wish I found it relaxing...
Davidov

A note for anyone interested on the bar side of things - apart from having been on the set up crew for many years and generally being a part of the system (GC is a special case for me) it's only just big enough that a commercial bar would consider paying to be there and they don't spend nearly as much on the facilities.

That isn't exclusive to me either, your average larp bar gives a lot more than any comparable hire bar in the same price bracket because we are there for the sake of Larp a lot of the time (the big fest larps that have many times more players do have a buy in for traders of a sort but I'll leave that to them to figure out among themselves)

For GC and smaller the system would generally be paying a bar to be there or run in house, I tend to offer packages of the drinks behind the bar variety to avoid the smaller systems having to shell out where possible.
Justin Andrews

Cost for a weekends LARP?

Well a big system like Empire is around £70 on the gate.
I help run a one off Firefly game which was £200 a ticket! but that was some thing else.

I have organised LARP games in the past for the system Fools and Heroes, and your costs are roughly speaking.

Site (2 thousand for a scout camp a few years back)
Food (few hundred)
Props (200-300)
Transport (100 for fuel, more if you need van hire)
You'll also need Public Liability insurance, we never factored it in as it came with being a member of the FnH society.

Then you need to factor in the number of players you hope to attract, and thats how much you charge. I think we charged around 35-40 a player place.

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